Ontario Regulation 544/94 as amended to 474/99 s. 10, requires that a financial record be kept for each client. The financial record must include a copy or record of the receipt issued for payment of the services provided. This policy provides guidance to members regarding what information must be placed on the receipt when they are issued. The information on the receipt may be used by insurance carriers and/or Canada Revenue Agency for taxation purposes and must be an accurate reflection of the service or product provided, the payee, the provider and the fee received.
Receipts are a record of a financial transaction and are to be provided at the time the service or product is purchased. Receipts provided for Massage Therapy services may only be issued for those services that fall within the scope of practice and must be signed by the Massage Therapist who performed the service. The date of the financial transaction, the description of the service, duration of treatment and the name of the payer must appear on the receipt. Receipts issued for Massage Therapy treatment also require that the name of the therapist is printed or stamped on the receipt along with the Massage Therapist’s registration number and signature.
When issuing a receipt for a Massage Therapy appointment the receipt must have the date of the appointment, the name of the client, the amount of the transaction and the name, signature and registration number of the Massage Therapist. If the Massage Therapist collects HST, their HST number must also appear on the receipt. The description of service must read “Massage Therapy Treatment.”
For products and services that are outside of the Massage Therapy scope of practice, the receipt must not include the member’s registration number or MT designation, the description cannot read “Massage Therapy treatment” and it must indicate the product or service provided. When a complementary modality is provided apart from a Massage Therapy treatment plan, the receipt cannot read, “Massage Therapy treatment” but must indicate the name of the modality provided.
For modalities that are complementary to the Massage Therapy scope of practice, when provided within the context of a Massage Therapy treatment plan, the description must read for, “Massage Therapy treatment.”
In the case of a third party paying for the Massage Therapy treatment on behalf of the client, the description of service must read “Massage Therapy Treatment for _______” and the name of the recipient of the Massage Therapy treatment is inserted. The receipt is still issued in the name of the payer.
When a gift certificate is purchased, the description of the service is “Gift Certificate” and the dollar amount paid is listed on the receipt. When the gift certificate is redeemed, a receipt for the dollar amount of the gift certificate is not issued. If the recipient of the massage wishes to receive a receipt, the dollar amount listed must be “gift certificate redeemed” with no dollar amount given.
Receipts issued for missed or cancelled appointments must be clearly marked “for missed appointment.”
Duplicate receipts must reflect the date that the duplicate receipt was issued. The description of services must indicate for “Massage Therapy treatment” on the date that the original treatment was rendered and clearly marked, “duplicate receipt.”
References: s.10, Ontario Regulation544/94 as amended to Ontario Regulation 474/99. Policy on Complementary Modalities, College of Massage Therapists of Ontario, 2004.
Approved: June 19, 1995
Amended: May 16, 2005
Sample receipt for Massage Therapy treatment or complementary therapy as part of treatment plan